How long should you retain employee documentation?

As a business you will hold different types of records about each former and current employees. The length of time for which you must keep employee records after an employee leaves, varies:

  • Right to work documents
    • These should be kept for the duration of the person’s employment and for two years after they have left.
  • Salary and pay.
    • These should be retained for up to six years.
  • Maternity, paternity, adoption and shared parental leave pay records.
    • Three years after the end of the tax year in which the pay ceased.
  • Tachograph records relating to drivers’ working hours and rest breaks.
    • A minimum of one year after use.
  • Records of accidents in the workplace
    • At least three years since the date the record was made, or, if the accident involved a child, you must wait until the child reaches the age of 21.
  • Application and recruitment records (including interview notes)
    • At least six months as the deadline for a discrimination claim in the employment tribunal is six months.

The limitation period for claims in the Employment Tribunal is three months for most claims, and six months for redundancy pay and discrimination claims.

If you would like more information or have any concerns about the subject contact us at and we can discuss.


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